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Kelola","\u002Fdocs\u002Fzh-hant\u002Fsign-in","docs\u002Fzh-hant\u002F24.sign-in",{"id":515,"title":45,"body":516,"description":2807,"extension":2808,"meta":2809,"navigation":2810,"path":46,"seo":2811,"stem":47,"__hash__":2812},"docs\u002Fdocs\u002F09.set-up-payroll.md",{"type":517,"value":518,"toc":2765},"minimark",[519,523,537,545,550,586,590,600,618,622,625,693,700,705,708,722,726,798,826,830,833,856,860,885,888,908,912,915,930,935,938,942,945,955,958,975,988,999,1002,1005,1057,1060,1067,1079,1117,1126,1129,1153,1157,1246,1255,1258,1271,1274,1282,1286,1307,1310,1317,1334,1337,1363,1368,1382,1385,1388,1404,1407,1424,1431,1435,1446,1453,1481,1486,1496,1499,1514,1518,1580,1584,1590,1650,1653,1727,1738,1742,1750,1802,1807,1809,1841,1845,1858,1932,1943,1947,1950,2017,2019,2040,2044,2051,2098,2107,2111,2116,2173,2183,2195,2199,2202,2216,2266,2270,2291,2342,2346,2352,2444,2448,2453,2535,2539,2546,2553,2567,2575,2579,2590,2597,2601,2609,2629,2634,2637,2657,2667,2670,2688,2695,2707,2711,2743,2747],[520,521,522],"p",{},"Before your first pay run, tell Kelola what to pay and how to work it out. You do this in two places:",[524,525,526,534],"ul",{},[527,528,529,533],"li",{},[530,531,532],"strong",{},"Settings → Payroll setup"," holds the rules for the whole company: your pay components, the overtime hours divisor, and the Indonesian statutory deductions.",[527,535,536],{},"Each employee's record holds their own pay: base compensation, bank details, tax details, and the pay components they get every month.",[520,538,539,540,544],{},"When both are ready, you can ",[541,542,543],"a",{"href":82},"run payroll",".",[546,547,549],"h2",{"id":548},"before-you-start","Before you start",[524,551,552,570,575,580],{},[527,553,554,555,558,559,562,563,566,567,544],{},"You need the ",[530,556,557],{},"Owner"," or ",[530,560,561],{},"Admin"," role. Other roles do not see the ",[530,564,565],{},"Settings"," menu. If they open payroll setup, they see ",[530,568,569],{},"Admins only",[527,571,572,573,544],{},"Choose your currency first. It decides how Kelola rounds pay, and whether statutory deductions can apply. See ",[541,574,25],{"href":26},[527,576,577,578,544],{},"Add your employees first. You set pay on each employee's record. See ",[541,579,33],{"href":34},[527,581,582,583,585],{},"Finish this setup before you select ",[530,584,81],{}," for a month. The last section of this page explains why.",[546,587,589],{"id":588},"open-payroll-setup","Open payroll setup",[520,591,592,593,595,596,599],{},"Go to ",[530,594,532],{},". The ",[530,597,598],{},"Payroll setup"," page has three cards:",[524,601,602,608,613],{},[527,603,604,607],{},[530,605,606],{},"Bank data",", a link to the page for bank accounts and employee bank data. See \"Add payroll bank accounts\" below.",[527,609,610],{},[530,611,612],{},"Pay components",[527,614,615],{},[530,616,617],{},"Statutory & overtime",[546,619,621],{"id":620},"add-a-pay-component","Add a pay component",[520,623,624],{},"A pay component is a line that adds to pay or takes money off pay, such as a meal allowance or a loan repayment. You add it once, to your company's list. Then you give it to each employee who gets it.",[626,627,628,641,648,654,669,676,687],"ol",{},[527,629,630,631,633,634,595,637,640],{},"In ",[530,632,612],{},", select ",[530,635,636],{},"Add component",[530,638,639],{},"New pay component"," form opens.",[527,642,643,644,647],{},"Enter a ",[530,645,646],{},"Code",", such as MEAL. The next section explains the rules.",[527,649,643,650,653],{},[530,651,652],{},"Name",", such as \"Meal allowance\". Payslips show this name. Use up to 80 characters.",[527,655,656,657,660,661,664,665,668],{},"Choose a ",[530,658,659],{},"Type",". An ",[530,662,663],{},"Earning"," adds to pay. A ",[530,666,667],{},"Deduction"," takes money off pay.",[527,670,671,672,675],{},"Choose ",[530,673,674],{},"How it is worked out",", then enter the value. The value field changes with your choice.",[527,677,678,679,682,683,686],{},"Set the ",[530,680,681],{},"Taxable"," and ",[530,684,685],{},"BPJS base"," switches.",[527,688,689,690,544],{},"Select ",[530,691,692],{},"Save changes",[520,694,695,696,699],{},"Kelola confirms with ",[530,697,698],{},"Pay component added",". The component appears in the list with its code, its method, its value, and the switches that are on.",[701,702,704],"h3",{"id":703},"choose-a-code","Choose a code",[520,706,707],{},"The code is a short key that tells your pay components apart.",[524,709,710,713,716,719],{},[527,711,712],{},"Use 2 to 32 characters: letters, digits, and underscores (_). Start with a letter. Kelola changes every letter to a capital.",[527,714,715],{},"Each code can be used only once in your company. That includes archived components.",[527,717,718],{},"You cannot change the code after you save the component.",[527,720,721],{},"You cannot use BASE, or a code that starts with BPJS_, PPH21, JHT_, JP_, JKK_, JKM_ or JKP_. Kelola keeps these for the base pay and statutory lines it adds itself.",[701,723,725],{"id":724},"choose-how-the-amount-is-worked-out","Choose how the amount is worked out",[727,728,729,746],"table",{},[730,731,732],"thead",{},[733,734,735,740,743],"tr",{},[736,737,738],"th",{},[530,739,674],{},[736,741,742],{},"What Kelola pays",[736,744,745],{},"The value you enter",[747,748,749,766,782],"tbody",{},[733,750,751,757,760],{},[752,753,754],"td",{},[530,755,756],{},"Fixed amount",[752,758,759],{},"The same amount every month.",[752,761,762,765],{},[530,763,764],{},"Default amount",", in whole units of your currency. You can set a different amount for one employee.",[733,767,768,773,776],{},[752,769,770],{},[530,771,772],{},"Percent of base",[752,774,775],{},"A share of the employee's base pay.",[752,777,778,781],{},[530,779,780],{},"Percent of base pay",". For example, 5 means 5% of base pay.",[733,783,784,789,792],{},[752,785,786],{},[530,787,788],{},"Overtime",[752,790,791],{},"Nothing on its own. You cannot give it to an employee. See the note below.",[752,793,794,797],{},[530,795,796],{},"Multiplier",". For example, 1.5 means 1.5 times the hourly rate.",[799,800,801],"note",{},[520,802,803,804,806,807,810,811,813,814,816,817,820,821,823,824,544],{},"Overtime depends on the minutes someone worked in a month, so Kelola does not let you give an ",[530,805,788],{}," component to an employee as a recurring item. To pay overtime, add a one-off adjustment on the ",[530,808,809],{},"Payroll"," page before you run payroll for that month. Set its ",[530,812,674],{}," to ",[530,815,788],{},", then enter the ",[530,818,819],{},"Overtime minutes"," and a ",[530,822,796],{},". See ",[541,825,81],{"href":82},[701,827,829],{"id":828},"choose-taxable-and-bpjs-base","Choose Taxable and BPJS base",[520,831,832],{},"Kelola uses these two switches when it calculates statutory deductions.",[524,834,835,840,850,853],{},[527,836,837,839],{},[530,838,681],{},": the amount counts toward the income that PPh 21 (income tax) is worked out on. It is on by default.",[527,841,842,844,845,849],{},[530,843,685],{},": the amount counts toward the wage that BPJS contributions are worked out on. Turn it on for a fixed allowance (in Indonesian, ",[846,847,848],"em",{},"tunjangan tetap","). It is off by default.",[527,851,852],{},"Base pay always counts toward both.",[527,854,855],{},"The switches matter only for an earning. A deduction never changes the taxable income or the BPJS wage.",[546,857,859],{"id":858},"edit-or-archive-a-pay-component","Edit or archive a pay component",[524,861,862,874],{},[527,863,864,865,868,869,871,872,544],{},"To edit a component, select the pencil icon next to it. The ",[530,866,867],{},"Edit pay component"," form opens. You can change everything except the ",[530,870,646],{},". Then select ",[530,873,692],{},[527,875,876,877,880,881,884],{},"To archive a component, select the archive icon next to it, then select ",[530,878,879],{},"Archive"," to confirm. The component stays in the list with the ",[530,882,883],{},"Archived"," label.",[520,886,887],{},"What archiving does:",[524,889,890,893,896,899],{},[527,891,892],{},"New pay runs leave the component out, even for employees who still have it.",[527,894,895],{},"Payslips that already exist keep it.",[527,897,898],{},"You cannot delete a pay component. You can only archive it.",[527,900,901,902,905,906,544],{},"To use it again, edit it, turn on ",[530,903,904],{},"Active",", and select ",[530,907,692],{},[546,909,911],{"id":910},"set-the-overtime-hours-divisor","Set the overtime hours divisor",[520,913,914],{},"The overtime hours divisor is the number of working hours in a month. Kelola divides base pay by it to get the hourly rate for overtime.",[626,916,917,926],{},[527,918,630,919,921,922,925],{},[530,920,617],{},", enter the ",[530,923,924],{},"Overtime hours divisor",". Use a whole number from 1 to 744. The default is 173, the number Indonesia uses.",[527,927,689,928,544],{},[530,929,692],{},[520,931,695,932,544],{},[530,933,934],{},"Payroll settings saved",[520,936,937],{},"For example, a base pay of 8,650,000 divided by 173 gives an hourly rate of 50,000. Then 120 overtime minutes (two hours) at a multiplier of 1.5 pay 150,000. Kelola uses base pay only. It does not add allowances to the hourly rate.",[546,939,941],{"id":940},"turn-on-statutory-deductions-indonesia","Turn on statutory deductions (Indonesia)",[520,943,944],{},"Statutory deductions are the payments that Indonesian law requires on pay: BPJS Kesehatan (health insurance), BPJS Ketenagakerjaan (employment insurance), and PPh 21 (income tax).",[946,947,948],"caution",{},[520,949,950,951,954],{},"Statutory deductions are off by default. You can turn them on only after a tax reviewer in your company signs off the statutory rates. See ",[846,952,953],{},"Get the statutory rates signed off"," below. Even then, compare the first payslips with your own calculation before you finalize the pay run.",[520,956,957],{},"Kelola adds statutory deductions to a pay run only when all of these are true:",[524,959,960,966,972],{},[527,961,962,965],{},[530,963,964],{},"Calculate statutory deductions"," is on.",[527,967,968,969,544],{},"Your currency is ",[530,970,971],{},"Indonesian Rupiah (IDR)",[527,973,974],{},"A tax reviewer signed off the statutory rates that apply to the pay run's month.",[520,976,977,978,980,981,984,985,987],{},"With any other currency, ",[530,979,598],{}," shows ",[530,982,983],{},"Statutory deductions are skipped"," under the switch, and ",[530,986,809],{}," shows the same notice above your pay runs. A pay run made in that currency says in its detail that it has no BPJS or PPh 21 lines, and why.",[520,989,990,991,994,995,998],{},"Before you turn them on, open each employee's pay, fill in the ",[530,992,993],{},"Tax & BPJS (Indonesia)"," details, and select ",[530,996,997],{},"Save payroll",". The section \"Set each employee's pay\" below explains the fields. Do this for every employee, even if their details look right. An employee with no saved BPJS choice counts as enrolled in all five programs, both in the form and in a pay run. Turn off only the programs that do not apply to them.",[520,1000,1001],{},"Without the tax details, Kelola treats the employee as TK\u002F0, and adds 20% to their PPh 21 when there is no NPWP or NIK.",[520,1003,1004],{},"To turn them on:",[626,1006,1007,1016,1027,1042,1048,1053],{},[527,1008,1009,1010,980,1012,1015],{},"Make sure the rates are signed off. Under the switch, ",[530,1011,598],{},[530,1013,1014],{},"Signed off by"," with the reviewer's name, the date, and the rate set. Until then, the switch is off and you cannot turn it on.",[527,1017,630,1018,1020,1021,595,1023,1026],{},[530,1019,617],{},", turn on ",[530,1022,964],{},[530,1024,1025],{},"Statutory configuration"," settings appear.",[527,1028,1029,1030,1033,1034,1037,1038,1041],{},"Check the three program switches: ",[530,1031,1032],{},"BPJS Kesehatan (health)",", ",[530,1035,1036],{},"BPJS Ketenagakerjaan (employment)",", and ",[530,1039,1040],{},"PPh 21 (income tax)",". All three start on.",[527,1043,1044,1045,544],{},"Choose the ",[530,1046,1047],{},"JKK risk class",[527,1049,1044,1050,544],{},[530,1051,1052],{},"PPh 21 method",[527,1054,689,1055,544],{},[530,1056,692],{},[701,1058,953],{"id":1059},"get-the-statutory-rates-signed-off",[520,1061,1062,1063,1066],{},"Kelola keeps the Indonesian statutory numbers in versioned rate sets. A rate set is named after the month it starts, for example ",[530,1064,1065],{},"Rates 2026-03",". A new rate set comes when the law changes, for example the yearly JP (pension) wage cap in March.",[520,1068,1069,1070,1073,1074,823,1077,544],{},"A ",[530,1071,1072],{},"tax reviewer"," checks a rate set and signs it off. A tax reviewer is an owner, admin, or manager that an owner or admin chose in ",[530,1075,1076],{},"Settings → Roles & access",[541,1078,41],{"href":42},[626,1080,1081,1097,1104,1111],{},[527,1082,1083,1084,1087,1088,558,1091,1094,1095,544],{},"The tax reviewer opens ",[530,1085,1086],{},"My space → Tax review",". An owner or admin can also select ",[530,1089,1090],{},"Review and sign off",[530,1092,1093],{},"View sign-off"," on ",[530,1096,598],{},[527,1098,1099,1100,1103],{},"Each rate set shows ",[530,1101,1102],{},"What you are approving",": the BPJS rates and wage caps, the PTKP (non-taxable income) amounts, the PPh 21 TER monthly tables, the Pasal 17 annual brackets, and the legal sources.",[527,1105,1106,1107,1110],{},"The reviewer checks the numbers and selects ",[530,1108,1109],{},"Sign off",". They can add a note, for example the document they checked against.",[527,1112,1113,1114,1116],{},"Kelola asks them to confirm. They select ",[530,1115,1109],{}," again.",[520,1118,1119,1120,1122,1123,1125],{},"Kelola records the reviewer's name and the date. ",[530,1121,598],{}," then shows ",[530,1124,1014],{}," with the name, the date, and the rate set. Each pay run that uses it keeps a copy of the sign-off.",[520,1127,1128],{},"Keep these points in mind:",[524,1130,1131,1140,1143,1150],{},[527,1132,1133,1134,682,1136,1139],{},"Each rate set needs its own sign-off. Before a new rate set starts, ",[530,1135,598],{},[530,1137,1138],{},"Tax review"," say that the new rates from that month need a new sign-off. Pay runs for months before it still use the old sign-off.",[527,1141,1142],{},"A sign-off stays valid if the reviewer later changes role or leaves. Only a revoke removes it.",[527,1144,1145,1146,1149],{},"Any tax reviewer can select ",[530,1147,1148],{},"Revoke sign-off",". From then on, pay runs for the months that use that rate set get no BPJS or PPh 21, and you cannot finalize them, until someone signs off again.",[527,1151,1152],{},"Only the tax reviewer can sign off, from their own account. The Kelola team cannot sign off for you.",[701,1154,1156],{"id":1155},"what-each-statutory-setting-does","What each statutory setting does",[727,1158,1159,1172],{},[730,1160,1161],{},[733,1162,1163,1166,1169],{},[736,1164,1165],{},"Setting",[736,1167,1168],{},"What it does",[736,1170,1171],{},"Default",[747,1173,1174,1186,1197,1208,1220,1234],{},[733,1175,1176,1180,1183],{},[752,1177,1178],{},[530,1179,1032],{},[752,1181,1182],{},"Adds health insurance for enrolled employees. The employee pays a share, and the company pays a share.",[752,1184,1185],{},"On",[733,1187,1188,1192,1195],{},[752,1189,1190],{},[530,1191,1036],{},[752,1193,1194],{},"Adds the four employment programs for enrolled employees: JHT (old-age savings), JKK (work accident), JKM (death), and JP (pension).",[752,1196,1185],{},[733,1198,1199,1203,1206],{},[752,1200,1201],{},[530,1202,1040],{},[752,1204,1205],{},"Turns income tax on or off. When it is off, pay runs add no PPh 21 lines, but BPJS still applies.",[752,1207,1185],{},[733,1209,1210,1214,1217],{},[752,1211,1212],{},[530,1213,1047],{},[752,1215,1216],{},"How risky the work is, from 1 (lowest) to 5 (highest). It sets the JKK rate the company pays: 0.24% of the wage in class 1, up to 1.74% in class 5.",[752,1218,1219],{},"2",[733,1221,1222,1226,1229],{},[752,1223,1224],{},[530,1225,1052],{},[752,1227,1228],{},"Who bears the income tax. See the list below.",[752,1230,1231],{},[530,1232,1233],{},"Deduct from the employee's pay",[733,1235,1236,1241,1244],{},[752,1237,1238],{},[530,1239,1240],{},"Charge BPJS for a partial month",[752,1242,1243],{},"What happens to BPJS in the month someone joins or leaves. See the paragraph below the PPh 21 methods.",[752,1245,1185],{},[1247,1248,1249],"warning",{},[520,1250,1251,1252,1254],{},"PPh 21 is required by law for employees. Turn ",[530,1253,1040],{}," off only if you withhold and report it another way.",[520,1256,1257],{},"The two PPh 21 methods work like this:",[524,1259,1260,1265],{},[527,1261,1262,1264],{},[530,1263,1233],{},": Kelola takes the tax off the employee's pay.",[527,1266,1267,1270],{},[530,1268,1269],{},"The company covers it (gross-up)",": Kelola adds an earning called \"PPh 21 allowance\" that equals the tax, then deducts the same tax. The tax does not lower net pay, and gross pay goes up by the amount of the tax.",[520,1272,1273],{},"The PPh 21 method stays the same for the whole tax year once a pay run of that year is finalized with statutory deductions on. A pay run finalized with statutory deductions off does not lock it, so you can still choose the method when you turn them on partway through the year. Kelola then turns the field off and says when you can change it again: in January of the next year. A draft pay run keeps the method it was made with, so after you change the method, delete any draft and run the month again.",[520,1275,1276,1278,1279,1281],{},[530,1277,1240],{}," decides what happens in the month someone joins or leaves. In that month, Kelola pays their base pay and recurring earnings only for the days they work (see ",[541,1280,81],{"href":82},"). BPJS contributions are monthly. So when the setting is on, Kelola charges the full month of BPJS on their full monthly wage. When it is off, that month has no BPJS. PPh 21 is always worked out on what they are actually paid that month.",[701,1283,1285],{"id":1284},"check-the-december-rules","Check the December rules",[524,1287,1288,1291,1294,1297,1304],{},[527,1289,1290],{},"Each month, Kelola works out PPh 21 with a monthly rate. The rate depends on the employee's PTKP status and on how much they earn that month.",[527,1292,1293],{},"In December, Kelola works out the tax for the whole year. It deducts any tax that is still owed. If too much was deducted during the year, it pays the difference back as an earning called \"PPh 21 refund\".",[527,1295,1296],{},"With gross-up, the company also covers the December step. Any tax still owed for the year is added as \"PPh 21 allowance\" and then deducted as PPh 21, so the employee's net pay does not change. The same applies in an employee's last month at the company. If too much tax was deducted during the year, the employee gets it back as \"PPh 21 refund\", the same as without gross-up.",[527,1298,1299,1300,1303],{},"With statutory deductions on, Kelola creates a December pay run only when every month from your first payroll month in Kelola to November is finalized. If you did not set a first payroll month, Kelola counts from your first pay run of that year. If you started using Kelola partway through the year, set your first payroll month and enter opening balances. See ",[846,1301,1302],{},"Enter opening balances"," below.",[527,1305,1306],{},"Kelola uses the official rates for the pay month, including the wage caps for BPJS Kesehatan and JP. A pay run keeps the rates it used, so a later rate change never alters it.",[546,1308,1302],{"id":1309},"enter-opening-balances",[520,1311,1312,1313,1316],{},"Use opening balances if your company moved its payroll to Kelola partway through a year. The December tax covers the whole year at your company, so Kelola needs to know what you paid before you used it. First set your first payroll month (see ",[846,1314,1315],{},"Set your first payroll month"," below). Then only employees who joined before it need a balance.",[626,1318,1319,1324,1327,1330],{},[527,1320,592,1321,544],{},[530,1322,1323],{},"Settings → Opening balances",[527,1325,1326],{},"Pick the tax year.",[527,1328,1329],{},"Select the pencil next to an employee, and fill in the four fields. Take the numbers from your old payroll system: its payslips or its year-to-date report.",[527,1331,689,1332,544],{},[530,1333,692],{},[520,1335,1336],{},"The four fields:",[524,1338,1339,1345,1351,1357],{},[527,1340,1341,1344],{},[530,1342,1343],{},"Months already paid",": the months of the year your company paid before Kelola, from 0 to 11. Use 0 for someone who joined in your first month on Kelola.",[527,1346,1347,1350],{},[530,1348,1349],{},"Gross income (bruto) so far",": all taxable pay for those months, including any PPh 21 allowance, plus the employer's JKK, JKM and BPJS Kesehatan premiums.",[527,1352,1353,1356],{},[530,1354,1355],{},"Employee JHT + JP paid",": only the employee's own JHT and JP. These lower the taxable income.",[527,1358,1359,1362],{},[530,1360,1361],{},"PPh 21 withheld",": the PPh 21 withheld for those months, minus any refund.",[799,1364,1365],{},[520,1366,1367],{},"Enter only pay from your own company. Do not enter what an employee earned at a previous employer this year. Each employer gives the employee its own 1721-A1, and Kelola works out the tax from the month the employee joined you.",[524,1369,1370,1373,1376,1379],{},[527,1371,1372],{},"A December pay run, or an employee's last pay run, copies the opening balance into the payslip. A later change to the balance does not change a finalized payslip. To use a new balance in a draft, delete the draft and run the month again.",[527,1374,1375],{},"After the December pay run of the year is finalized, that year's balances lock. An employee's balance also locks when their last pay run is finalized.",[527,1377,1378],{},"Every save and delete goes into the audit log, with the old and new amounts.",[527,1380,1381],{},"If any employee needs an opening balance and has none, the December pay run, or an employee's last pay run, shows one error that names all of them.",[701,1383,1315],{"id":1384},"set-your-first-payroll-month",[520,1386,1387],{},"Set this if your company started using Kelola after January. Kelola then knows which employees worked here before Kelola, and you do not need to enter a balance for everyone.",[626,1389,1390,1394,1400],{},[527,1391,592,1392,544],{},[530,1393,532],{},[527,1395,630,1396,1399],{},[530,1397,1398],{},"First payroll month in Kelola",", pick the month of your first pay run in Kelola.",[527,1401,689,1402,544],{},[530,1403,692],{},[520,1405,1406],{},"In that year:",[524,1408,1409,1412,1415,1418,1421],{},[527,1410,1411],{},"The months before it need no pay run in Kelola, and you cannot run them in Kelola.",[527,1413,1414],{},"An employee who joined in that month or later needs no opening balance. Kelola counts 0 for the months before it.",[527,1416,1417],{},"An employee who joined before that month needs an opening balance. So does an employee with no join date, because Kelola cannot tell when they started.",[527,1419,1420],{},"An opening balance can hold at most the months before your first payroll month.",[527,1422,1423],{},"The setting locks after the December pay run of that year is finalized. Every change goes into the audit log.",[520,1425,1426,1427,1430],{},"If you leave it as ",[530,1428,1429],{},"Not set",", Kelola counts from your first pay run of the year, and everyone paid in that pay run needs an opening balance.",[546,1432,1434],{"id":1433},"set-each-employees-pay","Set each employee's pay",[520,1436,1437,1438,1441,1442,1445],{},"Each employee's pay sits on their record, in the ",[530,1439,1440],{},"Compensation & banking"," part of the ",[530,1443,1444],{},"Edit employee"," form. Only owners and admins can see it. Kelola encrypts it (stores it in a coded form), and the employee and their manager cannot see it.",[520,1447,1448,1449,1452],{},"You can set pay only for an employee who is already in Kelola. The ",[530,1450,1451],{},"Add employee"," form has no pay fields.",[626,1454,1455,1460,1465,1474,1477],{},[527,1456,592,1457,544],{},[530,1458,1459],{},"People",[527,1461,1462,1463,640],{},"Select the pencil icon next to the employee. The ",[530,1464,1444],{},[527,1466,1467,1468,1470,1471,884],{},"Scroll down to ",[530,1469,1440],{},". It has the ",[530,1472,1473],{},"Private",[527,1475,1476],{},"Fill in the fields. The tables below explain each one.",[527,1478,689,1479,544],{},[530,1480,997],{},[520,1482,695,1483,544],{},[530,1484,1485],{},"Payroll saved",[799,1487,1488],{},[520,1489,1490,1492,1493,1495],{},[530,1491,692],{}," on the ",[530,1494,1444],{}," form also saves any unsaved pay details and recurring pay components, so you can edit every part and save once.",[520,1497,1498],{},"A pay run includes an employee only when both of these are true:",[524,1500,1501,1507],{},[527,1502,1503,1504,1506],{},"They have the ",[530,1505,904],{}," status. An invited employee is left out until they activate their account.",[527,1508,1509,1510,1513],{},"Their ",[530,1511,1512],{},"Base compensation"," is more than 0.",[701,1515,1517],{"id":1516},"compensation-and-bank-fields","Compensation and bank fields",[727,1519,1520,1529],{},[730,1521,1522],{},[733,1523,1524,1527],{},[736,1525,1526],{},"Field",[736,1528,1168],{},[747,1530,1531,1543,1563],{},[733,1532,1533,1537],{},[752,1534,1535],{},[530,1536,1512],{},[752,1538,1539,1540,544],{},"The employee's base pay for one month. Payslips call it ",[530,1541,1542],{},"Base pay",[733,1544,1545,1556],{},[752,1546,1547,1033,1550,1033,1553],{},[530,1548,1549],{},"Bank name",[530,1551,1552],{},"Account number",[530,1554,1555],{},"Routing code",[752,1557,1558,1559,1562],{},"Where to send the pay. Kelola puts them in the bank and accounting export (",[530,1560,1561],{},"Export CSV"," on a pay run).",[733,1564,1565,1570],{},[752,1566,1567],{},[530,1568,1569],{},"National tax ID",[752,1571,1572,1573,1576,1577,1579],{},"The employee's tax number. Kelola prints it on the payslip PDF and puts it in the bank and accounting export. If it is empty, Kelola uses the ",[530,1574,1575],{},"NPWP (tax ID)"," there instead. It does not change any calculation. For Indonesian tax, fill in ",[530,1578,1575],{}," too.",[701,1581,1583],{"id":1582},"tax-and-bpjs-fields","Tax and BPJS fields",[520,1585,1586,1587,1589],{},"These fields are in the ",[530,1588,993],{}," box. Kelola uses them only when statutory deductions are on.",[727,1591,1592,1600],{},[730,1593,1594],{},[733,1595,1596,1598],{},[736,1597,1526],{},[736,1599,1168],{},[747,1601,1602,1614,1624,1637],{},[733,1603,1604,1611],{},[752,1605,1606,682,1608],{},[530,1607,1575],{},[530,1609,1610],{},"NIK (national ID)",[752,1612,1613],{},"Fill in at least one. If both are empty, Kelola adds 20% to the employee's PPh 21.",[733,1615,1616,1621],{},[752,1617,1618],{},[530,1619,1620],{},"PTKP status",[752,1622,1623],{},"Sets the employee's tax-free allowance (PTKP), based on marital status and dependants. TK means not married, and K means married. The number is how many dependants they have, from 0 to 3. For example, K\u002F2 means married with two dependants. The default is TK\u002F0.",[733,1625,1626,1631],{},[752,1627,1628],{},[530,1629,1630],{},"Tax resident",[752,1632,1633,1634,1636],{},"On for most employees. Kelola cannot calculate tax for a non-resident (PPh 26) yet. If this switch is off and statutory deductions are on, ",[530,1635,81],{}," stops and names the person. Handle their tax with your tax adviser.",[733,1638,1639,1644],{},[752,1640,1641],{},[530,1642,1643],{},"BPJS enrolment",[752,1645,1646,1647,1649],{},"One switch for each BPJS program the employee is enrolled in. All five start on, because BPJS is mandatory for employees. After you select ",[530,1648,997],{},", Kelola adds contributions only for the programs you turned on.",[520,1651,1652],{},"Who pays for each BPJS program:",[727,1654,1655,1668],{},[730,1656,1657],{},[733,1658,1659,1662,1665],{},[736,1660,1661],{},"Program",[736,1663,1664],{},"Taken off the employee's pay",[736,1666,1667],{},"Paid by the company",[747,1669,1670,1682,1693,1704,1716],{},[733,1671,1672,1677,1680],{},[752,1673,1674],{},[530,1675,1676],{},"Kesehatan (health)",[752,1678,1679],{},"Yes",[752,1681,1679],{},[733,1683,1684,1689,1691],{},[752,1685,1686],{},[530,1687,1688],{},"JHT (old-age savings)",[752,1690,1679],{},[752,1692,1679],{},[733,1694,1695,1700,1702],{},[752,1696,1697],{},[530,1698,1699],{},"JP (pension)",[752,1701,1679],{},[752,1703,1679],{},[733,1705,1706,1711,1714],{},[752,1707,1708],{},[530,1709,1710],{},"JKK (work accident)",[752,1712,1713],{},"No",[752,1715,1679],{},[733,1717,1718,1723,1725],{},[752,1719,1720],{},[530,1721,1722],{},"JKM (death)",[752,1724,1713],{},[752,1726,1679],{},[520,1728,1729,1730,1732,1733,1735,1736,544],{},"The company's share shows on the payslip as employer contributions. It does not lower net pay. ",[530,1731,1676],{}," also needs ",[530,1734,1032],{}," to be on in payroll setup. The other four need ",[530,1737,1036],{},[546,1739,1741],{"id":1740},"give-an-employee-recurring-pay-components","Give an employee recurring pay components",[520,1743,1744,1745,1747,1748,544],{},"Recurring pay components are the pay components an employee gets every month, such as a meal allowance. You find them in the ",[530,1746,1444],{}," form too, below ",[530,1749,1440],{},[626,1751,1752,1760,1766,1773,1783,1797],{},[527,1753,630,1754,633,1757,1759],{},[530,1755,1756],{},"Recurring pay components",[530,1758,636],{},". A new row appears.",[527,1761,630,1762,1765],{},[530,1763,1764],{},"Component",", choose a pay component from your list.",[527,1767,1768,1769,1772],{},"Set ",[530,1770,1771],{},"From",", the first month it applies. It starts at the current month.",[527,1774,1775,1776,1779,1780,1782],{},"To end it, set ",[530,1777,1778],{},"To",", the last month it applies. Leave ",[530,1781,1778],{}," empty if it has no end.",[527,1784,1785,1786,1033,1789,1792,1793,1796],{},"To pay this employee a different value, enter it in the override field. The field is ",[530,1787,1788],{},"Amount override",[530,1790,1791],{},"Percent override",", or ",[530,1794,1795],{},"Multiplier override",", depending on the component. Leave it empty to use the component's default.",[527,1798,689,1799,544],{},[530,1800,1801],{},"Save components",[520,1803,695,1804,544],{},[530,1805,1806],{},"Recurring components saved",[520,1808,1128],{},[524,1810,1811,1818,1827,1832,1838],{},[527,1812,1813,682,1815,1817],{},[530,1814,1771],{},[530,1816,1778],{}," are months, and both months count.",[527,1819,1820,1821,1824,1825,544],{},"To take a component away, select ",[530,1822,1823],{},"Remove"," on its row, then select ",[530,1826,1801],{},[527,1828,1829,1831],{},[530,1830,1801],{}," saves the whole list at once. Rows you do not save are lost when you close the form.",[527,1833,1834,1835,1837],{},"You can select ",[530,1836,636],{}," only when your company has at least one pay component that is not archived.",[527,1839,1840],{},"An employee can have up to 50 recurring pay components.",[546,1842,1844],{"id":1843},"add-payroll-bank-accounts","Add payroll bank accounts",[520,1846,1847,1848,1851,1852,1033,1854,1857],{},"A bank's bulk-transfer file (one file that pays every employee in one batch) names the account you pay salaries from. Kelola keeps these accounts on ",[530,1849,1850],{},"Settings → Bank data",". On ",[530,1853,598],{},[530,1855,1856],{},"Open bank data"," takes you there too.",[626,1859,1860,1864,1875,1881,1902,1911,1927],{},[527,1861,592,1862,544],{},[530,1863,1850],{},[527,1865,630,1866,633,1869,595,1872,640],{},[530,1867,1868],{},"Payroll bank accounts",[530,1870,1871],{},"Add account",[530,1873,1874],{},"Add payroll bank account",[527,1876,643,1877,1880],{},[530,1878,1879],{},"Label",". It is your own name for the account, such as \"Main payroll\".",[527,1882,1044,1883,1886,1887,1890,1891,1894,1895,1898,1899,1901],{},[530,1884,1885],{},"Bank",". Kelola fills in the ",[530,1888,1889],{},"SWIFT\u002FBIC"," and the ",[530,1892,1893],{},"Bank code (BI)",". If your bank is not in the list, choose ",[530,1896,1897],{},"Other bank",", then type the ",[530,1900,1549],{}," and the codes yourself.",[527,1903,1904,1905,1907,1908,544],{},"Enter the ",[530,1906,1552],{}," (digits only) and the ",[530,1909,1910],{},"Account name",[527,1912,1913,1914,1033,1917,1033,1920,558,1923,1926],{},"If your bank's business portal gave you a ",[530,1915,1916],{},"Corporate ID",[530,1918,1919],{},"Company code",[530,1921,1922],{},"Branch code",[530,1924,1925],{},"Company initial",", enter them. Leave them empty if not.",[527,1928,689,1929,544],{},[530,1930,1931],{},"Save",[520,1933,695,1934,1937,1938,1940,1941,884],{},[530,1935,1936],{},"Bank account saved",". You can add more than one account. To stop using an account, select the archive icon next to it, then select ",[530,1939,879],{},". An archived account stays on record with the ",[530,1942,883],{},[546,1944,1946],{"id":1945},"fill-in-employee-bank-data","Fill in employee bank data",[520,1948,1949],{},"Bank files need details that the pay record does not hold: the account holder name exactly as the bank records it, the bank's codes, citizenship, and resident status. You fill them in for all your employees in one grid.",[626,1951,1952,1965,2009],{},[527,1953,592,1954,1956,1957,1960,1961,1964],{},[530,1955,1850],{},". ",[530,1958,1959],{},"Employee bank data"," has one row per employee. Offboarded employees are hidden. Turn on ",[530,1962,1963],{},"Show offboarded"," to see them.",[527,1966,1967,1968],{},"Change the cells you need:\n",[524,1969,1970,1976,1991,1997],{},[527,1971,1972,1975],{},[530,1973,1974],{},"Account holder name",": the name exactly as the bank records it.",[527,1977,1978,1981,1982,682,1984,1987,1988,1990],{},[530,1979,1980],{},"Beneficiary bank",": the employee's bank. Kelola fills in ",[530,1983,1889],{},[530,1985,1986],{},"Bank code",", and you can change them. For a bank that is not in the list, choose ",[530,1989,1897],{}," and type the name and codes.",[527,1992,1993,1996],{},[530,1994,1995],{},"Citizenship",": Indonesia, unless you choose another country.",[527,1998,1999,2002,2003,558,2006,544],{},[530,2000,2001],{},"Resident status",": ",[530,2004,2005],{},"Resident",[530,2007,2008],{},"Non-resident",[527,2010,689,2011,2013,2014,2016],{},[530,2012,1931],{}," on one row, or select ",[530,2015,692],{}," to save every changed row at once.",[520,2018,1128],{},[524,2020,2021,2024,2031,2037],{},[527,2022,2023],{},"Kelola saves only the cells you changed. It never clears the other fields of a row.",[527,2025,2026,2027,2030],{},"A changed row shows the ",[530,2028,2029],{},"Unsaved"," label until you save it. If you leave the page first, Kelola asks before it discards your changes.",[527,2032,2033,2034,2036],{},"Each row also shows the bank name and account number from the employee's pay record. You cannot edit them here. Change them on the ",[530,2035,1444],{}," form, as described in \"Set each employee's pay\" above. Saving that form does not change the bank data on this page.",[527,2038,2039],{},"Kelola encrypts bank data. Only owners and admins can see it. The audit log records which fields changed, but never the values.",[701,2041,2043],{"id":2042},"add-a-custom-field","Add a custom field",[520,2045,2046,2047,2050],{},"Some banks ask for more than the built-in fields. Add your own fields in ",[530,2048,2049],{},"Custom fields",":",[626,2052,2053,2058,2063,2083,2094],{},[527,2054,689,2055,544],{},[530,2056,2057],{},"Add field",[527,2059,643,2060,544],{},[530,2061,2062],{},"Field name",[527,2064,656,2065,2002,2067,1033,2070,1792,2073,2076,2077,921,2079,2082],{},[530,2066,659],{},[530,2068,2069],{},"Text",[530,2071,2072],{},"Choice",[530,2074,2075],{},"Yes\u002Fno",". For ",[530,2078,2072],{},[530,2080,2081],{},"Options",", one per line.",[527,2084,2085,2086,2089,2090,2093],{},"If you want, set a ",[530,2087,2088],{},"Default value"," and some ",[530,2091,2092],{},"Help text",". Employees with no value yet show the default.",[527,2095,689,2096,544],{},[530,2097,1931],{},[520,2099,2100,2101,2103,2104,2106],{},"The field appears as a new column in ",[530,2102,1959],{},". You can change its name, options, default and help text later, but not its type. To hide a field, select the archive icon, then ",[530,2105,879],{},". Kelola keeps the saved values, and you can restore the field later.",[546,2108,2110],{"id":2109},"add-a-bank-file-template","Add a bank file template",[520,2112,2113,2114,544],{},"A bank file template sets the layout of the file your bank's business portal accepts. A pay run uses it to download a bank file. See ",[541,2115,81],{"href":82},[626,2117,2118,2122,2130,2159,2169],{},[527,2119,592,2120,544],{},[530,2121,1850],{},[527,2123,630,2124,633,2127,544],{},[530,2125,2126],{},"Bank file templates",[530,2128,2129],{},"Add template",[527,2131,630,2132,2135,2136],{},[530,2133,2134],{},"Start from",", choose where to begin:\n",[524,2137,2138,2144,2153],{},[527,2139,2140,2143],{},[530,2141,2142],{},"myBCA Bisnis",": the BCA bulk payroll file, with fields separated by pipes.",[527,2145,2146,2149,2150,2152],{},[530,2147,2148],{},"Standard CSV",": the same columns as ",[530,2151,1561],{},", with English column names.",[527,2154,2155,2158],{},[530,2156,2157],{},"Blank template",": one column with the employee's name.",[527,2160,2161,2162,2164,2165,2168],{},"Check the ",[530,2163,652],{},". Choose the ",[530,2166,2167],{},"Bank account"," you pay salaries from. Its details fill the company fields of the file, such as the corporate ID and the debit account.",[527,2170,689,2171,544],{},[530,2172,2129],{},[520,2174,2175,2176,2178,2179,2182],{},"To see what a template writes, select the eye icon. The preview uses three made-up people, so no real names or accounts appear. To make a copy, select the copy icon. To stop using a template, select the archive icon, then ",[530,2177,879],{},". It leaves the pay run's ",[530,2180,2181],{},"Export"," menu, and you can restore it later.",[1247,2184,2185],{},[520,2186,2187,2188,2190,2191,2194],{},"The ",[530,2189,2142],{}," preset is built from BCA's public description of the file. Nobody has checked it against BCA's own sample file yet, so it shows the ",[530,2192,2193],{},"Unverified"," label. Before you pay salaries with it, compare it with BCA's sample file (see \"Check against your bank's sample\" below), and confirm the first upload with BCA.",[546,2196,2198],{"id":2197},"build-a-bank-file-template","Build a bank file template",[520,2200,2201],{},"The layout editor lets you build a template by dragging fields into the rows of the file. Use it when your bank needs a layout that no preset gives you.",[626,2203,2204,2208],{},[527,2205,592,2206,544],{},[530,2207,1850],{},[527,2209,630,2210,633,2212,2215],{},[530,2211,2126],{},[530,2213,2214],{},"Edit layout"," on a template. A new template opens in the editor as soon as you add it.",[520,2217,2218,2221,2222,1033,2225,1033,2227,1033,2230,1033,2233,1033,2236,1033,2239,1033,2242,682,2244,2247,2248,2251,2252,2255,2256,2259,2260,682,2262,2265],{},[530,2219,2220],{},"Fields"," is on the left, with a search box. It groups the fields into ",[530,2223,2224],{},"Employee",[530,2226,1885],{},[530,2228,2229],{},"Tax",[530,2231,2232],{},"Pay",[530,2234,2235],{},"Company bank account",[530,2237,2238],{},"Pay run",[530,2240,2241],{},"Computed",[530,2243,2049],{},[530,2245,2246],{},"Constant text",". The rows of the file are in the middle, and the ",[530,2249,2250],{},"Column"," panel is on the right. ",[530,2253,2254],{},"File settings"," are at the top, and the ",[530,2257,2258],{},"Preview"," is at the bottom. On a phone, ",[530,2261,2220],{},[530,2263,2264],{},"Format column"," open as dialogs.",[701,2267,2269],{"id":2268},"add-and-arrange-columns","Add and arrange columns",[520,2271,2272,2275,2276,2279,2280,2283,2284,558,2287,2290],{},[530,2273,2274],{},"Each employee"," is the row that writes one line per employee. A ",[530,2277,2278],{},"Header row"," comes before those lines, and a ",[530,2281,2282],{},"Footer row"," comes after them. Select ",[530,2285,2286],{},"Add header row",[530,2288,2289],{},"Add footer row"," to add one. Select the trash icon to remove one. Each column shows as a chip (a small box with the column's name).",[524,2292,2293,2307,2323],{},[527,2294,2295,2298,2299,2302,2303,2306],{},[530,2296,2297],{},"Add a column:"," drag a field into a row. Or select ",[530,2300,2301],{},"+"," next to the field, then ",[530,2304,2305],{},"Add to"," that row. A header or footer row can only use company bank account, pay run and computed values, because they are the same for the whole file.",[527,2308,2309,2312,2313,1033,2316,682,2319,2322],{},[530,2310,2311],{},"Move a column:"," drag its chip. Or focus the chip and press Alt with the left or right arrow key. The chip's menu (⋮) also has ",[530,2314,2315],{},"Move left",[530,2317,2318],{},"Move right",[530,2320,2321],{},"Move to"," another row. A screen reader announces each move.",[527,2324,2325,2328,2329,2332,2333,2335,2336,2339,2340,544],{},[530,2326,2327],{},"Remove a column:"," select the × on its chip, or ",[530,2330,2331],{},"Remove column"," in the ",[530,2334,2250],{}," panel. To bring it back, select ",[530,2337,2338],{},"Undo"," or press Ctrl+Z (Cmd+Z on a Mac). The message that confirms the removal also has ",[530,2341,2338],{},[701,2343,2345],{"id":2344},"format-a-column","Format a column",[520,2347,2348,2349,2351],{},"Select a column's chip. The ",[530,2350,2250],{}," panel shows only the settings that fit its value:",[524,2353,2354,2368,2374,2388,2406,2415,2434],{},[527,2355,2356,2359,2360,2362,2363,558,2366,544],{},[530,2357,2358],{},"Source",": a ",[530,2361,1526],{},", a ",[530,2364,2365],{},"Computed value",[530,2367,2246],{},[527,2369,2370,2373],{},[530,2371,2372],{},"Column name",": the name written in the column names row.",[527,2375,2376,2379,2380,2383,2384,2387],{},[530,2377,2378],{},"Width",": pads or cuts the value to exactly this many characters. Every column in a fixed-width file needs one. ",[530,2381,2382],{},"Maximum length"," cuts a long value but does not pad a short one. Turn on ",[530,2385,2386],{},"Cut a long value without a warning"," when the bank expects a cut value.",[527,2389,2390,1033,2393,1033,2396,1033,2399,682,2402,2405],{},[530,2391,2392],{},"Align",[530,2394,2395],{},"Padding character",[530,2397,2398],{},"Letter case",[530,2400,2401],{},"Text before",[530,2403,2404],{},"Text after",". You can also remove spaces at the start and end, or keep only letters, digits and spaces.",[527,2407,2408,682,2411,2414],{},[530,2409,2410],{},"When empty, write",[530,2412,2413],{},"Warn when empty",": what happens when an employee has no value.",[527,2416,2417,2420,2421,1033,2424,682,2427,1956,2430,2433],{},[530,2418,2419],{},"Date format"," for a date. For an amount: ",[530,2422,2423],{},"Decimal places",[530,2425,2426],{},"Decimal separator",[530,2428,2429],{},"Thousands separator",[530,2431,2432],{},"None (implied decimals)"," writes the digits with no separator, so 8,500,000.00 becomes 850000000.",[527,2435,2436,2439,2440,2443],{},[530,2437,2438],{},"Replace values",": writes another value, for example BCA when the field has bca. ",[530,2441,2442],{},"Otherwise write"," sets what to write for every other value.",[701,2445,2447],{"id":2446},"choose-the-file-settings","Choose the file settings",[520,2449,689,2450,2452],{},[530,2451,2254],{}," at the top to open them. When they are closed, a one-line summary shows the main choices.",[524,2454,2455,2472,2513,2519],{},[527,2456,2457,2002,2460,2463,2464,2467,2468,2471],{},[530,2458,2459],{},"File type",[530,2461,2462],{},"Separated values"," (each value ends at a ",[530,2465,2466],{},"Separator",": a comma, semicolon, pipe, tab or another character) or ",[530,2469,2470],{},"Fixed width"," (each value fills an exact number of characters).",[527,2473,2474,2477,2478,1033,2481,558,2484,2487,2488,1033,2491,2477,2494,558,2497,2487,2500,2503,2504,2487,2507,682,2510,544],{},[530,2475,2476],{},"Quotes"," (",[530,2479,2480],{},"Never",[530,2482,2483],{},"When needed",[530,2485,2486],{},"Always","), ",[530,2489,2490],{},"Column names row",[530,2492,2493],{},"Line ending",[530,2495,2496],{},"Windows (CRLF)",[530,2498,2499],{},"Unix (LF)",[530,2501,2502],{},"Characters"," (UTF-8 or ",[530,2505,2506],{},"ASCII only",[530,2508,2509],{},"Byte order mark (BOM)",[530,2511,2512],{},"End with a line break",[527,2514,2515,2518],{},[530,2516,2517],{},"File name",": select a token to add the pay period, today's date, the bank or the template name.",[527,2520,2521,2524,2525,1033,2528,558,2531,2534],{},[530,2522,2523],{},"Only some employees",": puts only the employees that match a rule in the file. Choose a field, a condition (",[530,2526,2527],{},"is",[530,2529,2530],{},"is not",[530,2532,2533],{},"is one of",") and the values. For example, make one file for BCA accounts and one for other banks.",[701,2536,2538],{"id":2537},"read-the-preview","Read the preview",[520,2540,2541,2542,2545],{},"The preview updates after every change. It uses three made-up people, so it reads no real data. Line numbers are on the left. A fixed-width file also shows a character ruler at the top. Turn on ",[530,2543,2544],{},"Show spaces and separators"," to show each space as ·, each tab as →, the separators and the line ending. The characters of the selected column are highlighted on every line.",[520,2547,2548,2549,2552],{},"The preview also shows the file name, the number of rows and the total net pay. ",[530,2550,2551],{},"Warnings"," lists problems, such as missing data, a value cut to fit, or a separator inside a value. Select a warning to select its column.",[520,2554,2555,2556,2559,2560,2562,2563,2566],{},"To check a real pay run, turn on ",[530,2557,2558],{},"Preview a pay run"," and choose the ",[530,2561,2238],{},". You see the first 20 employees with their real bank details. This preview does not update after every change, so select ",[530,2564,2565],{},"Refresh"," after you edit.",[799,2568,2569],{},[520,2570,2571,2572,544],{},"A pay run preview shows real bank details, so Kelola records it in the ",[541,2573,2574],{"href":90},"audit log",[701,2576,2578],{"id":2577},"save-your-changes","Save your changes",[520,2580,689,2581,2583,2584,2586,2587,2589],{},[530,2582,1931],{},". Kelola checks the layout first. It lists each problem and marks the column that has it. Saving a changed layout raises the version and marks the template ",[530,2585,2193],{}," again. If the template was verified, Kelola asks you first. ",[530,2588,2193],{}," means nobody has checked the layout against your bank's own sample file, so test the first file with your bank.",[520,2591,2592,2593,2596],{},"To go back to your last save, select ",[530,2594,2595],{},"Discard changes",". If you leave the page with unsaved changes, Kelola asks you first.",[701,2598,2600],{"id":2599},"check-against-your-banks-sample","Check against your bank's sample",[520,2602,2603,2604,813,2606,544],{},"Your bank can give you a sample of the file it accepts. Compare your template with that sample before you pay salaries with it. This is how a template moves from ",[530,2605,2193],{},[530,2607,2608],{},"Verified",[626,2610,2611,2617,2623,2626],{},[527,2612,2613,2614,2616],{},"Save your changes first. ",[530,2615,2608],{}," applies to the saved version of the template.",[527,2618,2619,2620,544],{},"In the editor, select ",[530,2621,2622],{},"Compare with bank sample",[527,2624,2625],{},"Drop your bank's sample file into the box, or select the box to choose it. It must be a .txt or .csv file of up to 1 MB.",[527,2627,2628],{},"Read the report.",[799,2630,2631],{},[520,2632,2633],{},"The sample file stays on your device. Kelola reads it in your browser and never uploads it.",[520,2635,2636],{},"The bank's sample holds the bank's own example data, so Kelola compares the structure, not the values:",[524,2638,2639,2645,2651],{},[527,2640,2641,2644],{},[530,2642,2643],{},"The whole file",": the line ending, the byte order mark (BOM), the characters (UTF-8 or ASCII only), the line break at the end, and the separator.",[527,2646,2647,2650],{},[530,2648,2649],{},"Each line",": which row it is (a header row, an employee line or a footer row), and the number of fields. For a fixed-width file, the length of the line.",[527,2652,2653,2656],{},[530,2654,2655],{},"Each field",": constant text and column names must match exactly. For other values, Kelola checks the shape: the length, the letter case, the date format, and for an amount the decimal places and separators.",[520,2658,2659,2660,2663,2664,2666],{},"The report says whether the structure matches. ",[530,2661,2662],{},"Differences"," lists each problem with its line and column, for example \"Date format: expected YYYYMMDD, found DD\u002FMM\u002FYYYY\". In the lines of the sample, the fields that differ are highlighted. Select a difference to select its column in the editor. Fix the column, save, then select ",[530,2665,2622],{}," again. Kelola keeps the file while you stay on the page, and the report follows your changes.",[520,2668,2669],{},"Some problems are possible differences only, for example a letter in a column that Kelola fills with digits. Check them. They do not stop you from marking the template verified.",[520,2671,2672,2673,2676,2677,2679,2680,2682,2683,2685,2686,544],{},"When everything matches, select ",[530,2674,2675],{},"Mark as verified",", then confirm. The template shows the ",[530,2678,2608],{}," label in ",[530,2681,2126],{},", and the pay run's ",[530,2684,2181],{}," menu shows it with the version. Kelola records the change in the ",[541,2687,2574],{"href":90},[1247,2689,2690],{},[520,2691,2692,2694],{},[530,2693,2608],{}," means that the structure matches your bank's sample. It does not prove that your bank accepts every value. Still confirm the first real upload with your bank.",[520,2696,2697,2698,2700,2701,2704,2705,1116],{},"To take the label back, open ",[530,2699,2622],{}," and select ",[530,2702,2703],{},"Mark as unverified",". Saving a changed layout also marks the template ",[530,2706,2193],{},[546,2708,2710],{"id":2709},"know-when-your-changes-apply","Know when your changes apply",[524,2712,2713,2719,2725,2735,2738],{},[527,2714,2715,2716,2718],{},"A pay run uses your setup as it is at the moment you select ",[530,2717,81],{},". That includes your pay components, the payroll settings, and each employee's pay.",[527,2720,2721,2722,2724],{},"Bank details and the tax ID are the exception. ",[530,2723,1561],{},", bank files and the payslip PDF use the details on each employee's record at the moment you download the file.",[527,2726,2727,2728,2731,2732,2734],{},"A later change does not update a pay run that already exists, even one with the ",[530,2729,2730],{},"Draft"," status. To use your change in a draft, delete the draft and run payroll again. See ",[541,2733,81],{"href":82},". A finalized pay run never changes.",[527,2736,2737],{},"The amounts on a finalized payslip never change.",[527,2739,2740,2741,544],{},"Kelola records every change to pay components, payroll settings, and employee pay in the audit log. For an employee's pay, the log shows who changed it and when, but not the amounts. See ",[541,2742,89],{"href":90},[546,2744,2746],{"id":2745},"next-steps","Next steps",[524,2748,2749,2753,2757,2761],{},[527,2750,2751],{},[541,2752,81],{"href":82},[527,2754,2755],{},[541,2756,37],{"href":38},[527,2758,2759],{},[541,2760,65],{"href":66},[527,2762,2763],{},[541,2764,89],{"href":90},{"title":2766,"searchDepth":2767,"depth":2767,"links":2768},"",2,[2769,2770,2771,2777,2778,2779,2784,2787,2791,2792,2793,2796,2797,2805,2806],{"id":548,"depth":2767,"text":549},{"id":588,"depth":2767,"text":589},{"id":620,"depth":2767,"text":621,"children":2772},[2773,2775,2776],{"id":703,"depth":2774,"text":704},3,{"id":724,"depth":2774,"text":725},{"id":828,"depth":2774,"text":829},{"id":858,"depth":2767,"text":859},{"id":910,"depth":2767,"text":911},{"id":940,"depth":2767,"text":941,"children":2780},[2781,2782,2783],{"id":1059,"depth":2774,"text":953},{"id":1155,"depth":2774,"text":1156},{"id":1284,"depth":2774,"text":1285},{"id":1309,"depth":2767,"text":1302,"children":2785},[2786],{"id":1384,"depth":2774,"text":1315},{"id":1433,"depth":2767,"text":1434,"children":2788},[2789,2790],{"id":1516,"depth":2774,"text":1517},{"id":1582,"depth":2774,"text":1583},{"id":1740,"depth":2767,"text":1741},{"id":1843,"depth":2767,"text":1844},{"id":1945,"depth":2767,"text":1946,"children":2794},[2795],{"id":2042,"depth":2774,"text":2043},{"id":2109,"depth":2767,"text":2110},{"id":2197,"depth":2767,"text":2198,"children":2798},[2799,2800,2801,2802,2803,2804],{"id":2268,"depth":2774,"text":2269},{"id":2344,"depth":2774,"text":2345},{"id":2446,"depth":2774,"text":2447},{"id":2537,"depth":2774,"text":2538},{"id":2577,"depth":2774,"text":2578},{"id":2599,"depth":2774,"text":2600},{"id":2709,"depth":2767,"text":2710},{"id":2745,"depth":2767,"text":2746},"Add your pay components, choose the overtime and statutory settings, and set each employee's pay.","md",{},{"title":45},{"title":45,"description":2807},"u74vPGhFC82k5lnxlUC5YEXaLzQIhevdLabFIwrdcC0",[2814,2815],{"title":41,"path":42,"stem":43,"children":-1},{"title":49,"path":50,"stem":51,"children":-1},1793323817781]