See your team
Managers, admins, and owners have two pages about their team, both under My team. Team overview shows who is in today. Team calendar shows who is off, one month at a time.
My team also holds Schedule and Approvals. They have their own guides: Schedule shifts and Approve requests.
Before you start
- You need the Manager, Admin, or Owner role. Employees do not see My team.
- A manager's team comes from the org structure. An owner or admin sets it up in Settings → Org structure. See Build your org structure.
Find out who is on your team
What you see depends on your role.
- Owners and admins see the whole company.
- Managers see their direct reports, the people who report to them. A person reports to whoever holds the position directly above theirs in Settings → Org structure. If no one holds that position, Kelola moves up to the next position that someone holds. If no filled position sits above the person, Kelola uses their Line manager field instead.
- If you hold the same position as another manager, you are co-managers. You both see the same people.
As a manager, you see only your direct reports, not the people who report to them. You are not on your own Team overview. Team calendar shows your own leave as well as your team's.
If no one reports to you, Team overview shows No team members yet. Ask an owner or admin to check your position in the org structure.
Check who is in today
Open My team → Team overview. The page shows four counts at the top, and a list of your team below them.
Read the counts
- Team size: the number of people on your team.
- Present today: how many of them clocked in today, or are still on a night shift that started yesterday.
- On leave today: how many of them have approved leave today.
- Pending approvals: the leave requests and attendance corrections (requests to fix a missed clock-out) from your team that are still waiting for a decision.
To decide those requests, select Approvals at the top of the page. It opens My team → Approvals.
A person on leave who also clocked in counts in both Present today and On leave today.
Read each person's status
The Team list shows each person's name, position, role, and status today. It is sorted by name. The position shows under the name, if the person has one.
The list has active employees only. People who are Invited, Suspended, or Offboarded do not appear. An owner or admin sees every active employee, themselves included.
Each person has one of three statuses:
- Present: the person clocked in at least once today. They stay Present after they clock out. A person on a night shift that started yesterday, for example 22:00 to 06:00, is also Present until they clock out. After that, the shift counts on the day it started.
- On leave until a date, for example On leave until 2026-10-03: the person has approved leave today. The date is the last day of that leave. This status shows even if the person also clocked in. A half-day of leave shows the same way.
- Not in: everyone else. This includes people whose leave request is still Pending.
Kelola decides which day is "today" in your company's time zone. An admin sets it in Settings → Company. See Set up your company.
See who is off
Open My team → Team calendar. It opens on this month, in the Month view.
- Select Month or Timeline at the top to switch views.
- Use the arrows beside the month name to go to the previous or next month. Select Today to come back to this month.
- The colours match the legend under the calendar: Holiday, Paid leave, and Unpaid leave. Whether leave is paid comes from its leave type. The legend also shows the Half-day mark, a half-filled circle.
On a small screen, scroll the calendar sideways to see every day.
Use the Month view
The Month view is a grid of weeks, from Monday to Sunday. Today's date is highlighted. Days from the months before and after are greyed out.
Each day lists its holidays first, by holiday name. Then it lists each person on leave that day, by the person's name.
A day shows up to three entries. If there are more, it shows a count, for example +2 more. Select the count to see every entry for that day.
A half-day of leave shows the Half-day mark on that day's entry.
Use the Timeline view
The Timeline has one column for each day of the month. It has one row for each person with approved leave that month. People with no leave that month have no row.
- Each bar covers the working days the person is away. The bar shows the name of the leave type. The person's days off and holidays inside the leave stay empty, so one leave can show as more than one bar.
- Leave that starts before the month, or ends after it, is cut off at the edge of the month.
- A half-day shows the Half-day mark at that end of the bar.
- A holiday shows as a dot under the day number, and its column is tinted. The month's holidays are listed above the rows, with the day and the holiday name. Point at a day number to see the name of its holiday.
If no one has leave that month, the Timeline shows No one has leave this month. The month's holidays still show in the list above it.
Check what the calendar includes
- Only approved leave. Leave requests that are Pending or Rejected do not show. Kelola cannot undo approved leave yet, so it stays on the calendar even if plans change.
- Leave shows only on each person's working days. Their days off and holidays inside a leave are left empty. These are the same days that do not use up their leave balance. Someone who works Monday to Saturday shows leave on Saturday too.
- The shaded columns are your company's days off. A person whose work schedule has another work week can still show leave on a shaded day.
- A half-day of leave shows the Half-day mark on that day. Half-day requests sent before this mark was added show as full days.
- Every company holiday, both public holidays and company off-days. An owner or admin adds them in Settings → Leave. See Set up leave types and holidays.
- For managers, the leave of your active direct reports, plus your own.
- For owners and admins, the leave of everyone in the company, including people who are Suspended. The leave of people who are Offboarded does not show.