Set your preferences
Choose the language Kelola shows, whether it looks light or dark, and which emails Kelola sends you. These preferences belong to your account and apply only to you. They follow you to any device you sign in on.
Before you start
- Every role can set preferences: Employee, Manager, Admin, and Owner. You only need to be signed in.
Open your preferences
- Select your avatar at the top right of the screen. It is the round button with your initials.
- In the menu, select Preferences.
The Preferences page has three choices: Language, Appearance, and Email notifications. Owners and admins also see a fourth: Setup checklist on Home.
The same menu also has Settings. That item opens Company setup, which only owners and admins can change. Your own choices are always in Preferences.
Kelola saves each change the moment you make it. There is no save button. A short message, Preferences saved, confirms each change. If Kelola cannot save, it shows Could not save your preferences, and your earlier choice stays. Try again.
Choose your language
- Open the Language list.
- Select your language.
Kelola switches to that language at once, starting with this page.
The list always shows each language in its own name. That way, you can find yours even when the screen is in a language you do not read.
| The list shows | Language |
|---|---|
| English | English. This is the default. |
| Bahasa Indonesia | Indonesian, formal |
| Bahasa Indonesia (santai) | Indonesian, casual |
| 简体中文 | Simplified Chinese |
| 繁體中文 | Traditional Chinese |
- The invite email and the welcome email. They are in English, because you have not chosen a language yet when Kelola sends them.
- The payslip PDF. Your company chooses its language. See Read your payslip.
Choose your appearance
- Open the Appearance list.
- Select one:
- Light: light backgrounds with dark text.
- Dark: dark backgrounds with light text.
- System: Kelola matches the light or dark setting of your device. This is the default.
Kelola changes its look right away.
Choose which emails you get
The Email notifications card has one main switch and five smaller ones. Every switch is on by default.
Email notifications is the main switch. When it is off, Kelola sends you none of the emails below, and you cannot change the smaller switches. Kelola remembers what you chose, so turning it back on brings your choices back.
When it is on, use the switches under Email me about to choose each kind of email:
| Switch | Kelola emails you when |
|---|---|
| Leave | someone asks for leave that you decide (managers, admins, and owners only), or your own leave is approved or rejected, or someone withdraws a leave request you would decide |
| Shift fixes | someone asks for a shift fix that you decide, or your own shift fix is approved or rejected |
| Schedule and shift swaps | a week with new shifts for you is published, one of your published shifts changes, a week is withdrawn, or a shift swap needs you or gets an answer |
| Payslips | your payslip is ready, someone asks about a payslip (admins and owners only), or your own payslip question is answered |
| Role and line manager | an admin changes your role or your line manager |
The switches change only emails. The bell inside Kelola still shows all your notifications. See Stay on top of notifications.
No switch covers the invite to join your company, or the welcome email after you activate your account. Kelola always sends those two.
Show the setup checklist on Home
This choice is for owners and admins only. Home shows a setup checklist until every setup step is done. See Get started.
If you selected Dismiss on the checklist, turn on the Setup checklist on Home switch to show it again. Turn it off to hide it. It changes the checklist only for you.